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Full text of "Procedures manual : address register reconciliation."

♦ 19 9 1 CENSUS OF CANADA 



92N0017E 
c. 1 



Procedures Manual 

Address Register 

Reconciliation 



Form 41AR 



=»n—».ii. Ih ^ 



NOT FOR LOAN I 
NE S'EMPRUNTE PAS I 



fiANAOA 8ANADA 

QUI 19 1995 



*• LIBRARY 
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c. 



1991 Census of Canada 



Procedures Manual 
Address Register Reconciliation 



Statistics Canada 



TABLE OF CONTENTS 

Page 

I. INTRODUCTION 1 

A. What Is the Address Register? . . . . 1 

B. Confidentiality and Security 1 

II. PROCEDURES 2 

A. Match the Visitation Record to the Address 

Register 2 

1. If You Find the Same Address 2 

2. If You Do Not Find the Same Address 2 

B. Identify Non-matches in the VR 2 

C. Identify Non-matches in the AR 3 

D. Resolve Non-matched Address Register Listings 3 

1. Class-room Resolution of Non-matches 3 

2. Field Resolution of Non-matches 4 

E. Finalization of Address Register Reconciliation 4 

1. Check Your Work 4 

2. Return the Address Register to Your Census 
Commissioner 5 

III. SPECIAL CASES 6 

A. Apartment Designations 6 

B. Street Names Containing Directions 6 

C. Spelling Errors 6 

D. Block Number 6 



- 1 - 

L INTRODUCTION 

A. What Is the Address Register? 

The address register (AR) is a list of addresses made up from 
various administrative files, such as hydro, telephone, municipal 
files, etc. A separate list is made up for each enumeration area 
(EA). 

You will compare your visitation record (VR) to the address 
register to identify dwellings you did not find during Drop-off. 

B. Confidentiality and Security 

As with all census documents, this list is strictly confidential. 
Keep the address register in a secure place at all times. 



2 - 



H. PROCEDURES 

A. Match the Visitation Record to the Address Register 

Beginning with the first address in the VR, attempt to locate each 
address in the AR. 

1. If You Find the Same Address 

(a) In the VR, Column 2, mark an "X" just above the household 
number for that address. Do not cover the household 
number. 

(b) In the AR, Column 5, write the VR household number for 
that address (from VR, Column 2). 

(c) In the AR, verify that the block number listed in Column 1 
is correct. If it is incorrect, or blank, enter the correct 
block number. 

Note: Attempt to match addresses in Sections I, II and III of 
the VR. 

2. If You Do Not Find the Same Address 

(a) If the address is in the VR only: 

(i) In the AR, make the following entries: 

- Column 1: Block number; 

- Column 2, 3 and 4: Address; 

- Column 5: Household number. 

(ii) In the VR, Column 2, mark an "X" just above the 
household number for that address, 

(b) If the address is in the AR only: 

(i) In the AR, in Column 6, enter an "X". 

(ii) Do not make any entries in the VR. 

B. Identify Non-matches in the VR 

At the end of the matching, check that each address listed in 
Sections I, II and III of the VR has an "X" entered in Column 2, just 
above the household number. If not, repeat Part A of these 
procedures for each address that does not have an M X" entered in 
Column 2. 



a 



I 



1991 Census of Canada 



Procedures Manual 
Address Register Reconciliation 



Statistics Canada 



TABLE OF CONTENTS 

Page 

I. INTRODUCTION 1 

A. What Is the Address Register? 1 

B. Confidentiality and Security 1 

II. PROCEDURES 2 

A. Match the Visitation Record to the Address 

Register 2 

1. If You Find the Same Address 2 

2. If You Do Not Find the Same Address 2 

B. Identify Non-matches in the VR 2 

C. Identify Non-matches in the AR 3 

D. Resolve Non-matched Address Register Listings 3 

1. Class-room Resolution of Non-matches 3 

2. Field Resolution of Non-matches 4 

E. Finalization of Address Register Reconciliation 4 

1. Check Your Work 4 

2. Return the Address Register to Your Census 
Commissioner 5 

HI. SPECIAL CASES 6 

A. Apartment Designations 6 

B. Street Names Containing Directions 6 

C. Spelling Errors 6 

D. Block Number 6 



- 1 - 

L INTRODUCTION 

A. What Is the Address Register? 

The address register (AR) is a list of addresses made up from 
various administrative files, such as hydro, telephone, municipal 
files, etc. A separate list is made up for each enumeration area 
(EA). 

You will compare your visitation record (VR) to the address 
register to identify dwellings you did not find during Drop-off. 

B. Confidentiality and Security 

As with all census documents, this list is strictly confidential. 
Keep the address register in a secure place at all times. 



-2- 



n. PROCEDURES 

A. Match the Visitation Record to the Address Register 

Beginning with the first address in the VR, attempt to locate each 
address in the AR. 

1. If You Find the Same Address 

(a) In the VR, Column 2, mark an "X" just above the household 
number for that address. Do not cover the household 
number. 

(b) In the AR, Column 5, write the VR household number for 
that address (from VR, Column 2). 

(c) In the AR, verify that the block number listed in Column 1 
is correct. If it is incorrect, or blank, enter the correct 
block number. 

Note: Attempt to match addresses in Sections I, II and III of 
the VR. 

2. If You Do Not Find the Same Address 

(a) If the address is in the VR only: 

(i) In the AR, make the following entries: 

- Column 1: Block number; 

- Column 2, 3 and 4: Address; 

- Column 5: Household number. 

(ii) In the VR, Column 2, mark an "X" just above the 
household number for that address. 

(b) If the address is in the AR only: 

(i) In the AR, in Column 6, enter an "X". 
(ii) Do not make any entries in the VR. 

B. Identify Non-matches in the VR 

At the end of the matching, check that each address listed in 
Sections I, II and III of the VR has an "X" entered in Column 2, just 
above the household number. If not, repeat Part A of these 
procedures for each address that does not have an "X" entered in 
Column 2.